ADMINISTRATIVE ASSISTANT TO CEO Full Time

Job Position: ADMINISTRATIVE ASSISTANT TO CEO

Summary:
Reporting directly to the CEO, the Administrative Assistant provides administrative support in a one-on-one working relationship by handling a variety of tasks to ensure that all interactions between CEO and other stakeholders, subordinates and employees are positive and productive. The Administrative Assistant should be creative and enjoy working within a very complex, entrepreneurial environment that is mission-driven, results-driven and business oriented. The ideal individual should be able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Main Responsibilities

• To complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including arranging travel arrangements for the executive they work for and keeping track of their itineraries, agendas and documents for travel -related;
• Provide hospitality to all guests and help to create a welcoming environment.
• Provides sophisticated calendar management for CEO.
• Prioritizes inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;
• Provides a bridge for smooth communication between the CEO and internal Departments; demonstrating ability to maintain credibility, trust and support with Senior Management staff;
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks;
• Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
• Handles confidential information and documents ensuring they remain secure;
• Routing all documents that require CEO signature, performing basic controls on documents submitted for CEO attention;
• Ensures that the CEO is kept updated and responds to requests for materials regarding the organization in general;
• Edits and completes first drafts for written communications to external stake holders.
• Performs other job-related duties as assigned;

Competencies and Requirements

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and investors;
• High level of written and verbal communication skills;
• Demonstrated proactive approaches to problem-solving with strong decision-making capability;
• Emotional maturity;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response;
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment;
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Bachelor Degree in social sciences or Business Administration field;
• Minimum of 2 years’ experience in a similar position;
• Proficient knowledge of English language;
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, etc.

How to apply?
All interested candidates are welcomed to send their application (CV) to the email address: [email protected] with the subject “ADMINISTRATIVE ASSISTANT TO CEO”
YOU’RE WELCOME!

* All applications will be treated with strict confidentiality according to the law No. 9887 for the “Protection of Personal Data”.